Hiring operations platform
Run every hiring workflow from one accountable workspace.
Manage candidates, interviews, approvals, offers and onboarding without losing decisions across email, spreadsheets and disconnected tools.
Core recruiting workflow
One connected hiring flow
From first application to day one, every handoff keeps its owner, evidence, and history.
Candidates & CV import
Every applicant on one record
Candidates move through stages: Applied → Preselection → Screening → Interview → Offer → Accepted/Rejected. Change the stage on the candidate profile or via automations; every move is logged.
Interviews and decisions
Interviews that produce comparable evidence
Structured interview plans keep questions, evidence, and follow-ups comparable.
Offers & documents
Offers that carry their own paperwork
Offers, approvals, and candidate documents stay attached to the same record.
Analytics & reports
Numbers leadership actually asks for
Analytics answers the questions leadership asks: how long hiring takes, where candidates drop off and what it costs.
Product snapshots
The product, screen by screen.
Real screens from a demo workspace. Every name and figure is demonstration data.
Workflow and handoffs
The admin between the steps
Most of a recruiter's day is not judgement, it is coordination. These four features exist to take that part back.
- Automations
- Automations are trigger → condition → action recipes. Leave repetitive admin to the system and keep judgement calls with people.
- Tasks and inbox
- What needs your decision today, drawn from the actual work.
- Approvals
- Who has to agree before an offer goes out, and whether they have.
- Onboarding & employees
- Checklists and tasks that start the moment an offer is accepted.
Built for European HR
The controls your data protection officer will ask about.
HR data is among the most sensitive a company holds. Everything below is a mechanism in the product, not a policy statement — each one can be demonstrated in a live workspace.
Privacy- EU data hosting
- Candidate records live in a database in Frankfurt and files in EU-only object storage. Text AI runs on Mistral's EU endpoint. Speech-to-text runs on Cloudflare Workers AI, which is not pinned to an EU region.
- Personal data is encrypted in the database
- AI analyses, offer documents and salary figures are encrypted field by field at rest, not just on the disk underneath; reads go through a view that decrypts only what your role may see. Names and contact details stay searchable and are protected by workspace isolation and access control instead.
- One query cannot cross organisations
- Every table enforces row-level security scoped to your workspace, in the database rather than in application code. A mistake in a query returns nothing, not somebody else’s candidates.
- Role-based access
- Owner, admin, recruiter and interviewer see different things. Access is scoped per organisation and enforced in the database, not just the interface.
- Account security
- Two-factor authentication, active session management, idle timeout and a login history you can review.
- Audit history
- Decisions, stage changes and analysis runs are appended, never overwritten. You can reconstruct why an answer was given.
- Deletion and retention
- Candidate records can be deleted on request, and consent to keep someone in the talent pool is recorded and revocable.
- Every score shows its working
- The model supplies evidence and must quote the CV verbatim; the number itself is calculated in code you can read. When a requirement is marked met, you can see the line that met it.
Kadroflow never rejects, ranks or hires anyone on its own. It organises evidence and shows what is missing; a named person makes every decision and the record says who.
That is a deliberate product boundary, not a limitation we plan to remove.
Take a candidate from application to a ready first day.
Open the profile, advance the candidate, record the manager decision, approve the offer, and complete the onboarding handoff.
Free plan · no credit card · data stored in the EU