Free plan · Hosted in the EU · 7 languages

Every application. Every CV read. One flow.

Post a job once. Kadroflow collects every application, checks each CV against your requirements and lines up the interviews. You make the call.

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Free plan · No credit card · Hosted in the EU

Demonstration data. These candidates do not exist and nothing here is a real hiring decision.

How does it work? As easy as 1, 2, 3…

Set it up once. After that, applications arrive already sorted and your time goes to the people.

1Post your job
2Set the must-haves
3Applications flow in
- SKCareers page
- ANEmail
- EZJob board
4Read the evidence
- 5+ years of React
- Fluent Slovenian
- Remote-ready
5Make the call

Security & privacy

Read the security page

Kadroflow takes the hiring admin off your desk. It publishes the job, collects every application, reads every CV against your requirements and prepares the interviews and the offer, so your time goes to the people.

One list, every source. Your careers page, job boards, a forwarding address or a connected Gmail or Outlook mailbox all feed the same pipeline.
Seven languages. The whole app in English, Slovenian, Croatian, German, Italian, French and Spanish. Interviews are transcribed in the language they were held in.
Made for small teams. No consultants and no setup project. Create a workspace, post a job and share the link the same afternoon.

Proactive. It tells you what to do next.

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Follow up
Three candidates have waited five days. Send them an update?
A person approves
Ask
The CV says nothing about a work permit. Add it to the interview questions?
A person approves
Remind
An offer has been open for four days with no answer. Follow up with Ana?
A person approves
Compare
Both interviews are transcribed. Compare the evidence side by side?
A person approves

Example suggestions. Kadroflow prepares them; nothing is sent or changed until a person approves.

Kadroflow does the admin

Applications collected
CVs checked
Interview questions ready
Follow-ups drafted

You make the callNothing about a person is decided without you.

Any role, from baristas to backend engineers.

Write the must-haves for each role in your own words. Kadroflow reads every application against them and shows who meets what, whether you run a café, a clinic or a software team.

Demonstration data. These candidates do not exist and nothing here is a real hiring decision.

BaristaExample

Must-haves

A year behind a bar
Weekend shifts
Friendly with guests

Applicants

3/3All met
2/3Ask at interview
3/3All met

Any inbox, and the tools you already use.

Import candidates from Gmail or Outlook, forward a hiring inbox, publish to job boards through a feed, and connect your own systems through the API and webhooks. No migration.

See all integrations

Chrome extension
Outlook add-in
Gmail add-on
Microsoft 365 mailbox
Forwarding address
Structured data for Google for Jobs
XML job feed
Read-only API
Outbound webhooks
Sign in with Google

Interactive demo

Click through a working pipeline.

Fictional demo · no account required

Interactive demo

Pipeline

Every stage as a column, every candidate a card carrying its next step.

Applied2

—

Product Designer

—

Platform Engineer

Preselection1

52%

Platform Engineer

Screening3

74%

Frontend Engineer

68%

Backend Engineer

61%

Product Designer

Interview2

87%

Product Designer

71%

Frontend Engineer

Offer1

83%

Frontend Engineer

Accepted1

79%

Backend Engineer

Rejected and withdrawn candidates are in the Applicants list, not on the board.

Demonstration data. These candidates do not exist and nothing here is a real hiring decision.

Import candidates straight from Gmail or Outlook with the Chrome extension and add-ins, from a connected mailbox, or through a forwarding address.

Add to Chrome See all integrations

Not just another AI tool.

It reads the CV without the person. Before the AI sees a CV, the name, email, phone number, links, address and date of birth are removed.
Every strength is quoted from the CV. The model has to quote the CV word for word for each requirement it marks as met. You see the line, not a guess.
The score is arithmetic, not an opinion. The AI only gathers evidence. The number is calculated in code from the requirements you set for the job.
It cannot reject anyone. The database refuses to let the AI reject, rank or move a candidate. A named person makes every decision.
Fairness is tested on every release. Change a candidate's name, address or contact details and the scoring must return exactly the same result, or the release does not build.
- cv-v8
- cv-v8
- iv-v3
Every AI run is on the record. Each analysis stores the model and prompt version that produced it, so you can always see what ran and when.

Great hiring power. Greater privacy.

Encrypted by design
AI analyses, offers, salaries and interview transcripts are encrypted field by field, on top of disk encryption. Everything is stored in the EU, in Frankfurt.
Your data, your call
Export or delete a candidate whenever you need to. Names and contact details are removed before the AI reads a CV.
A person decides
The AI organises evidence and suggests next steps. It cannot reject, rank or move a candidate: the database refuses it.

Skeptical? Read this.

The short version: Kadroflow does the hiring admin, you keep the decision.

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Talk to a real person

Questions before or after you sign up? Write to us and someone from the team answers.

Get help

Isn't this just ChatGPT with extra steps?

No. Before the AI reads a CV, the name and contact details are removed. Every strength it reports has to quote the CV word for word, the score is calculated in code from your requirements, and the AI cannot reject anyone. A chat window does none of that, and it does not run your careers page, interviews or offers either.

Can we start without a sales call?

Yes. Create a free workspace without a credit card and test the real hiring flow.

How long before we are actually using it?

An afternoon. Create the workspace, write the requirements for one open role, and import a candidate — there is no implementation project, no data migration and nobody to schedule a call with first.

Do we have to replace everything we already use?

No. Kadroflow connects to the mailbox you already have (Microsoft 365, or Gmail in early access), so CVs keep arriving where they arrive today. It replaces the spreadsheet and the shared inbox, not your email.

We hire four people a year. Is this overkill?

That is exactly when a hire is hardest to justify, because nobody does it often enough to have a routine. The free plan keeps one role open at a time, with no card and no time limit; Plus gives three people three open roles with unlimited candidates.

Does Kadroflow replace human hiring decisions?

No. It organizes requirements, evidence, and feedback while the final decision stays with your team.

Where is our data hosted?

Data is hosted in the EU: the database in Frankfurt, files in EU-only object storage. Documents, offers and AI notes are encrypted field by field, and every query is isolated to your workspace. Speech-to-text runs on a service that is not pinned to an EU region.

What happens to our data if we leave?

You export it. Candidates, reports and payroll data all come out as CSV whenever you want them, and closing the workspace deletes the rest. Nothing is held hostage to keep you subscribed.

Can we change or cancel later?

From inside the app, without contacting anyone. Plans move up and down as your hiring does. Paid plans share the core modules and raise the limits as you go up — seats, open roles, AI and automations. Free covers jobs, candidates, preselection and interviews at small volumes, and every plan, Free included, has a public careers page.