The pile shrinks before anyone reads it
A gate that flags everyone failing a required condition, and never declines anyone on its own.
128 applied41 pass the gate
Meets allNeeds a lookFlagged
Hire faster, and be able to say why.
Kadroflow reads every CV, scores it with the evidence quoted, keeps interviews comparable and gets the offer signed — in the EU, in your language.
What would you fix first?
- EU-hosted
- Set up in an afternoon
41Meet every required condition
29Need a person to look
58Flagged, awaiting your decline
CandidateBlocking conditionStatus
Candidate ANonePasses
Candidate BWork permitAsk first
Candidate CDriving licence BFlagged
Candidate DNonePasses
The gate never declines anyone. It sorts, and a person confirms.
- Careers page
- Preselection
- Analysis
- Interview
- Offer
- Onboarding
Three things change in the first week.
Not a feature list — the three moments where a hiring process actually loses time and defensibility.
Two interviewers, one scale
The same criteria for every candidate, so a 4 from one person means what a 4 from the other does.
Craft and execution
Stakeholder collaboration
Ownership
Scores stay the interviewer’s. Kadroflow keeps them comparable, and keeps them.Nobody has to chase you
One private link per applicant — no account, no password, nine things they can do unaided.
Your application — Product Designer
You are at Interview — moved 2 days ago.Book a slotReplyWithdraw
Same six steps. One of them costs you a week.
Nothing here is about working harder. It is about which parts of a hiring process need a person, and which parts only ever needed a record.
A spreadsheet and an inboxWith Kadroflow
Someone opens 128 CVs to find the 41 that qualify.
ScreeningThe gate sorts on arrival; a person confirms the flagged ones.
Every interviewer scores on a scale they invented that morning.
InterviewsOne scorecard per job, so two people’s ratings mean the same thing.
Five emails to agree an hour, then a manual calendar invite.
SchedulingThe candidate picks from slots you opened; it writes into the record.
Candidates chase you, or quietly go cold.
CommunicationEach applicant has a private page showing exactly where they stand.
“Why did we pick her?” is answered from memory, six months on.
DefensibilityThe reasoning, the quotes and the person who decided are all still there.
The controls your data protection officer will ask about.
HR data is among the most sensitive a company holds. Everything below is a mechanism in the product, not a policy statement — each one can be demonstrated in a live workspace.
Privacy- EU data hosting
- Candidate records live in a database in Frankfurt and files in EU-only object storage. Text AI runs on Mistral's EU endpoint. Speech-to-text runs on Cloudflare Workers AI, which is not pinned to an EU region.
- Personal data is encrypted in the database
- AI analyses, offer documents and salary figures are encrypted field by field at rest, not just on the disk underneath; reads go through a view that decrypts only what your role may see. Names and contact details stay searchable and are protected by workspace isolation and access control instead.
- One query cannot cross organisations
- Every table enforces row-level security scoped to your workspace, in the database rather than in application code. A mistake in a query returns nothing, not somebody else’s candidates.
- Role-based access
- Owner, admin, recruiter and interviewer see different things. Access is scoped per organisation and enforced in the database, not just the interface.
Three steps, and the first one is free.
There is no implementation project here. The fastest way to find out whether Kadroflow fits is to put one real hire through it.
- 1Create your workspaceFree, no credit card, no sales call. You are inside the product in under a minute.
- 2Write one role properlyThe requirements you write here are what every candidate is measured against — and the reason the analysis has anything to cite.
- 3Take one candidate to a decisionImport a CV, read the evidence, run the interview, record the outcome. That round trip is the whole product.
Start free
Would rather be shown? Book a walkthrough and we will run that same round trip with you. Book a demo
Inbox integrations
Works with what is already in your inbox
The connections Kadroflow actually ships today.
- GmailConnect a mailbox to import candidate emails and CVs.
- Gmail add-onSend a candidate to preselection without leaving your mail client.
- Outlook / Microsoft 365The same import and reply flow for Microsoft 365 accounts.
- Kadroflow for ChromeSend a candidate to preselection from any tab in the browser.
Only confirmed details and the selected PDF leave the inbox.
Start small. Scale when your hiring does.
Every plan includes the whole workflow — candidates, interviews, offers and onboarding. What changes is how many people are on it, how many roles you have open, and how much AI you use.
Save 20%
Plus€59/ monthThe complete hiring workflow for small teams.
- Users3
- Active jobs3
- CandidatesUnlimited
- AI credits / month500
Pro€109/ monthFor growing HR teams hiring together.
- Users6
- Active jobs10
- CandidatesUnlimited
- AI credits / month2,000
MaxRecommended€219/ monthFor companies coordinating hiring across teams.
- Users12
- Active jobs25
- CandidatesUnlimited
- AI credits / month8,000
EnterpriseCustomCustom limits, users, and workflow.
- UsersCustom
- Active jobsCustom
- CandidatesCustom
- AI credits / monthCustom
Compare every plan and Enterprise options
- No credit card on the free plan or the 14-day Pro trial
- Change or cancel from inside the app
- VAT included
FAQ
Can we start without a sales call?
Yes. Create a free workspace without a credit card and test the real hiring flow.
How long before we are actually using it?
An afternoon. Create the workspace, write the requirements for one open role, and import a candidate — there is no implementation project, no data migration and nobody to schedule a call with first.
Do we have to replace everything we already use?
No. Kadroflow connects to the mailbox and calendar you already have, so CVs and interview invitations keep arriving where they arrive today. It replaces the spreadsheet and the shared inbox, not your email.
We hire four people a year. Is this overkill?
That is exactly when a hire is hardest to justify, because nobody does it often enough to have a routine. Every new workspace starts with a 14-day Pro trial and no card; after it, the free plan keeps one role open at a time, and Plus gives three people three open roles with unlimited candidates.
Does Kadroflow replace human hiring decisions?
No. It organizes requirements, evidence, and feedback while the final decision stays with your team.
Where is our data hosted?
Data is hosted in the EU: the database in Frankfurt, files in EU-only object storage. Documents, offers and AI notes are encrypted field by field, and every query is isolated to your workspace. Speech-to-text runs on Cloudflare Workers AI, which is not pinned to an EU region.
What happens to our data if we leave?
You export it. Candidates, reports and payroll data all come out as CSV whenever you want them, and closing the workspace deletes the rest. Nothing is held hostage to keep you subscribed.
Can we change or cancel later?
From inside the app, without contacting anyone. Plans move up and down as your hiring does, and the workflow is identical on every tier — what changes is how many people and candidates it carries.
Run one real hire through it.
Create a workspace, import a candidate and take them to a decision. That is the only way to tell whether Kadroflow fits how your team actually hires.
Free plan · no credit card · data stored in the EU