Where a spreadsheet works well
A tracker is quick to adapt, familiar to many teams and suitable for a process with one clear owner. You can choose your columns and work without introducing another product. The tradeoff is that ownership, stage definitions, document access and follow-up discipline are maintained by people rather than by a shared hiring workflow.
Where a shared candidate record helps
Kadroflow brings candidate records, documents, interview evidence and pipeline work into the same workspace. That can be useful when several people review the same application. It also introduces setup decisions: permissions, subscription limits, retention and how the team will use the record. Evaluate those decisions rather than assuming any ATS is automatically better.
Run a small comparison before moving everything
Take one vacancy and synthetic applications through both approaches. Check how a manager finds the latest evidence, how a colleague knows the next action and how you export the result. Keep your existing source data until you have verified the supported intake path. Do not infer a native spreadsheet import from a download template or from an export feature.
Questions before you start
What is the strongest signal to switch?
Repeated lost handoffs, conflicting versions and decisions separated from evidence are useful signals. Candidate volume alone does not determine the right tool.
Should we delete our old tracker immediately?
No. Validate your new workflow and data handling first, then retire old copies according to your organization's retention and access rules.