# Candidate communication worksheet

Kadroflow editorial team — 19 September 2026
Companion: https://kadroflow.com/blog/candidate-communication-workflow

Keep completed worksheets in an access-controlled hiring record, not a public document.

Application reference:
Stage:
Next internal action:
Owner and substitute:
Internal deadline:
Next candidate update date:
Approved communication channel:
Open question / dependency:
Last update sent:

## Delay message — replace all placeholders before sending

Hello [name], thank you for speaking with us about [role]. We are still completing [accurate next step]. I will update you by [date], even if the decision is still pending. If your availability changes before then, please reply here. [owner]

## Clarification message

Hello [name], we would like to clarify [job-related requirement]. Could you share [specific evidence or answer] by [date]? You can reply to this message. Please let us know if you need more time or another way to respond. [owner]

## Weekly review

Period:
Active applications / applications without an owner:
Updates due / updates late:
Internal actions due / actions late:
Oldest unresolved dependency:
Corrective action and owner:

Count waiting for the candidate separately from waiting on the team. Do not accelerate rejection decisions merely to improve response-time figures.