# ATS implementation checklist

Kadroflow editorial team — 11 October 2026  
Companion: https://kadroflow.com/blog/ats-implementation-checklist

Mark each item demonstrated, partly demonstrated or not demonstrated. Link to evidence from an access-controlled project record rather than placing personal data in this worksheet.

## Operating model

- [ ] Future hiring workflow approved in plain language
- [ ] Implementation owner named
- [ ] Decision owner named for each stage
- [ ] Authoritative system defined for jobs, applications and identities
- [ ] Roles, integrations, reports and exports inventoried

## Data and governance

- [ ] Role-permission matrix approved and negatively tested
- [ ] Data fields have a purpose and owner
- [ ] Retention and deletion responsibilities documented
- [ ] Migration excludes duplicates and unnecessary historical data
- [ ] Source identifiers and migration log preserved
- [ ] AI purpose, provider, data flow, human review and fallback documented

## Workflow acceptance

- [ ] Job can be created, approved, published and closed
- [ ] Application can enter, move, pause, withdraw and be deleted
- [ ] Interview evidence and decisions have named owners
- [ ] Candidate messages show accurate status and history
- [ ] Reports refresh after changes and respect permissions
- [ ] Correction, export, retention and integration failure tested

## Go-live decision

Pilot scope:

Acceptance criteria passed:

Open defects and owner:

Training and support owner:

Rollback or fallback:

Decision, approver and date: